Online Accounting for Canadian Businesses
Fixed-rate bookkeeping, payroll, and CRA tax filing packages delivered securely and remotely across Canada.
About Our Online Accounting Team
We are a Canada-focused remote accounting firm delivering fixed-rate bookkeeping, payroll, and CRA compliance with modern systems, proactive communication, and dependable turnaround times for growing small and mid-sized businesses.
Monthly Transaction Processing
We categorize sales, purchases, transfers, and adjustments using secure bank feeds and uploaded source documents, applying accruals, prepayments, and multi-currency rules when relevant. Each cycle includes vendor and customer matching, clear memos for unusual entries, and reviewer notes confirming consistent coding across months.
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Bank and Credit Card Reconciliations
Reconciliations are completed to official statements each month, with outstanding items, duplicate transactions, and stale-dated cheques investigated and documented. We deliver reconciliation reports, attach supporting evidence, and flag bank feed anomalies early to prevent cascading errors into financial statements and management decisions.
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Management Reporting and KPIs
Receive monthly profit and loss, balance sheet, and cash flow statements with commentary highlighting trends, seasonality, and variances. Optional dashboards track gross margin by product, operating expense ratios, receivables aging, payables cycles, and cash runway, turning raw numbers into operational insights you can act on immediately.
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Payroll Compliance and Administration
Reliable payroll processing that meets federal and provincial regulations while keeping employees paid accurately and on time.
T4, T4A, and Record of Employment Preparation
Year-end slips are prepared from verified year-to-date data, reconciling pensionable and insurable earnings, taxable benefits, and statutory deductions. We generate T4 and T4A summaries, create Records of Employment for separations, and manage amendments promptly to minimize penalties and protect employee entitlements during claims.
Automated Remittances and PD7A Tracking
We configure CRA remittance schedules based on your threshold status, automate calculations, and monitor PD7A statements for discrepancies. Due dates, holidays, and accelerated remitter rules are tracked, while confirmations and receipts are archived, ensuring contributions are posted correctly and remittance histories remain audit-ready for potential CRA reviews.
Benefits, Vacation Accruals, and Statutory Holidays
Our payroll setup captures taxable benefits, union dues, allowances, and vacation policies by province, calculating earnings for Canadian statutory holidays accurately. We manage vacation pay liabilities, banked time, and benefit cost allocations, providing reports that reconcile payroll expense to general ledger and inform staffing decisions across seasonal or growth periods.
CRA Tax Filing Services
Comprehensive preparation, review, and electronic filing of sales tax, corporate income tax, and information returns.
GST/HST Returns and Input Tax Credits
We prepare periodic GST/HST returns using place-of-supply rules, reconciling collected tax, adjustments, and input tax credits to detailed sub-ledgers. Documentation standards for ITCs are enforced, with digital audit trails linking invoices to claims, reducing risk of reassessment and ensuring timely filings under monthly, quarterly, or annual reporting cycles.
Corporate T2 Returns and Schedules
Your corporate T2 is compiled from reconciled trial balances and working papers, completing Schedules 1, 100, 125, and 141, plus applicable credits and the small business deduction. We optimize capital cost allowance, track loss carryforwards, and e-file with acknowledgments, delivering a complete tax package and adjusting entries for books.
T5, T5018, and Information Slips
We issue T5 slips for interest and dividends, T5018 for construction subcontractor payments, and other required information returns. Balances are reconciled to ledgers and bank statements, deadlines are managed to avoid penalties, and recipient copies are delivered securely with clear instructions to resolve discrepancies before submission.
Technology Stack and Integrations
Best-in-class cloud tools connected to streamline data capture, reconciliation, reporting, and compliance.
Cloud Accounting Platforms
We implement and support QuickBooks Online or Xero configurations with role-based access, multi-currency, classes or tracking categories, and integrated payments. Audit logs, standardized workflows, and automated feeds reduce manual entry while maintaining control, enabling real-time visibility for owners, managers, and external stakeholders across distributed teams.
Receipt and Expense Automation
OCR tools capture receipts, bills, and mileage, extracting vendor, date, tax, and line details for approval and coding. Policy rules enforce spending limits, assign projects, and calculate GST/HST, while corporate card feeds and mobile submissions ensure timely documentation and audit support without burdening your travelling or remote workforce unnecessarily.
E-commerce and Payment Gateway Sync
We connect Shopify, Amazon, Stripe, and PayPal to import settlements, sales taxes, fees, and chargebacks accurately. Clearing accounts reconcile deposits to orders, while currency conversions, refunds, and discounts are posted correctly, maintaining gross-to-net transparency for margin analysis, accurate cost of sales, and dependable cash forecasting across channels.
Onboarding and Data Migration
A structured process that cleans historical data and establishes reliable systems from day one.
Historical Cleanup and Catch-Up
Our team reviews prior periods for uncoded transactions, duplicate entries, unreconciled balances, and misclassifications. We rebuild accurate ledgers from statements and source documents, record adjusting journals with explanations, and deliver a clean trial balance that aligns with previously filed returns and supports consistent reporting going forward.
Chart of Accounts Redesign
We modernize your chart of accounts for clarity, meaningful grouping, and departmental or location reporting. The structure is mapped to ASPE presentation, inventory and revenue categories are separated appropriately, and consistent naming conventions reduce posting errors while making financial statements easier to understand for both managers and lenders.
Opening Balance Validation
Starting balances are validated against prior year financial statements, tax filings, and bank confirmations. We identify unexplained differences, resolve retained earnings issues, and document reconciliations, ensuring the new system reflects true positions for assets, liabilities, and equity before processing the first month under our engagement.
Audit-Ready Controls and Documentation
Policies and evidence that withstand scrutiny and simplify reviews by auditors, lenders, and the CRA.
Document Retention and CRA Audit Trail
We implement digital retention policies exceeding CRA requirements, linking every transaction to supporting documents, approvals, and reconciliation notes. Indexes, tags, and standardized file names make retrieval fast, while version history and immutable logs provide verifiable evidence for auditors and tax authorities during focused or comprehensive examinations.
Segregation of Duties in Small Teams
Even with limited staff, we separate authorization, custody, and recording functions using software permissions and workflow checkpoints. Payment approvals require dual authorization, sensitive changes trigger alerts, and reviewer tasks are scheduled, reducing the likelihood of fraud or error without slowing down day-to-day operations or cash disbursements.
Monthly Close Checklists and Signoffs
A documented month-end checklist assigns responsibilities, deadlines, and review steps for reconciliations, accruals, provisions, and variance analysis. Signoffs and timestamps confirm completion, while exception reports highlight unresolved items, ensuring each reporting cycle is complete, consistent, and ready for management decisions or year-end tax preparation.
Industry-Specific Workflows
Tailored processes reflecting the realities of different Canadian sectors and revenue models.
Construction and Job Costing
We track labour, materials, equipment, and subcontractors by job, using purchase orders, timesheets, and progress billing. Holdbacks, change orders, and warranties are accounted for correctly, with reporting that compares estimated costs to actuals, improving bid accuracy and cash planning on multi-phase or seasonal construction projects.
Professional Services and Work in Progress
For firms billing time and materials or fixed-fee milestones, we monitor work in progress, retainer balances, and write-ups or write-downs. Timesheet integration, approval workflows, and project profitability reports expose bottlenecks, supporting staffing decisions, revenue recognition, and healthier cash conversion cycles across engagements and service lines.
E-commerce and SaaS Revenue Recognition
Subscription and online sales require careful deferral, allocation, and refund handling. We implement schedules for deferred revenue, track churn and upgrades, and separate discounts and promotional credits, producing reliable MRR, ARR, and cohort views that align with Canadian accounting standards and investor reporting expectations.
Advisory and Forecasting
Forward-looking insights that connect financial data to operational decisions and growth targets.
Starter Fixed-Rate Bookkeeping
Ideal for new or lean operations needing reliable monthly books, this plan includes up to 150 transactions, one bank and one credit card reconciliation, monthly financial statements with commentary, quarterly GST/HST filing, document storage, and email support with next-business-day response times and scheduled review calls each quarter.
CA9/month
Payroll Plus Package
Built for teams requiring accurate payroll and compliance, this plan covers up to 15 employees, bi-weekly processing with direct deposit, PD7A remittances, year-end T4s and ROEs, vacation accrual tracking, taxable benefits, employee self-serve portals, quarterly management reports, and priority support with guaranteed two-hour first response during business hours.
CA9/month
Full Compliance Suite
A comprehensive solution combining robust bookkeeping and tax, this plan includes up to 600 transactions, multi-currency, two bank and two card feeds, monthly GST/HST filing, payroll for up to 25 employees, year-end T2 corporate tax return with schedules, adjusting entries, and unlimited support with a dedicated account lead and quarterly planning sessions.
CA9/month
Security and Privacy
Enterprise-grade safeguards protect your financial data while enabling efficient collaboration.
- Data Encryption and Access Controls All platforms use strong encryption in transit and at rest, with single sign-on, multifactor authentication, and role-based permissions limiting exposure. Access reviews, device policies, and session alerts further reduce risk, while vendor due diligence ensures providers follow recognized security frameworks and independent audit practices consistently.
- Backup and Disaster Recovery We maintain daily encrypted backups with geo-redundant storage and defined retention policies. Restoration tests verify integrity regularly, while documented recovery objectives guide response to outages, accidental deletions, or cyber incidents, ensuring business continuity and minimal disruption to payroll, remittances, and essential reporting timelines.
- PIPEDA Compliance and Consent Management Privacy policies, consent records, and data processing agreements align with PIPEDA requirements. We minimize data collection, implement secure sharing protocols, and respond promptly to access or deletion requests, maintaining transparency and trust while meeting obligations to employees, customers, and regulators across Canadian jurisdictions.
Service Levels and SLAs
Clear expectations for response times, deliverables, and communication channels keep work moving efficiently.
Learn MoreProvincial Tax Nuances
Guidance tailored to differences among provinces for sales tax, payroll, and employer obligations.
Client Portal and Support
A secure workspace keeps documents, messages, approvals, and reports organized in one place.
Secure Document Exchange and E-signatures
Clients upload receipts, bills, and bank letters through encrypted channels, with version control and automated reminders for missing documents. E-signatures accelerate approvals and engagement renewals, while structured folders and tagging make audit retrieval straightforward for year-end, financing applications, or potential CRA inquiries and reviews.
Real-Time Dashboards and Alerts
Custom dashboards surface receivables aging, cash balances, revenue trends, and budget progress with drill-down links to source entries. Automated alerts notify you about low cash thresholds, upcoming filings, overdue invoices, and unusual variances, enabling timely action without waiting for month-end packages or ad hoc updates.
Training, Webinars, and Knowledge Base
We provide onboarding sessions, recorded walkthroughs, and searchable articles covering software workflows, reconciliations, and compliance deadlines. Staff gain confidence using standardized processes, while leadership receives guidance on interpreting reports and KPIs, ensuring the entire team benefits from consistent practices and shared institutional knowledge.